How clubs, municipalities and parishes use Civi-Cal
Six typical venues, six setups — from a public hall calendar to group-based gym scheduling. Each one takes only a few minutes to rebuild.
Hall rentals and your own programme in one calendar
The cultural centre shows its own event programme publicly while taking hall-rental requests from residents and clubs. Its own events appear at once; rental requests land as “Pending” in the approval queue and only become visible after review.
- Public programme and private rentals in the same calendar, clearly distinguished.
- Hall rental as a self-service request with an approval workflow and email confirmation.
- Set-up and tear-down times are factored in — no clash on the event day.
Hall scheduling with group-based booking permission
The gym is open to registered clubs only. Each club is a group with a fixed weekly training slot; the hall is set to “Groups only”. The public can see the schedule, but only authorised groups may book. Recurring entries lay out the plan for the whole term.
- “Groups only” access — each group books exclusively its own slots.
- Recurring entries reproduce the fixed training plan automatically.
- A public schedule to check, with booking reserved for the clubs.
Publicly bookable rooms — wedding slots for viewing only
The town hall opens meeting and citizen rooms for public booking. The wedding venue, by contrast, is information only: residents see the released wedding slots, but booking goes solely through the registry office. Both live in the same calendar — with different access levels per room.
- Citizens' hall and meeting rooms publicly bookable, with administrative approval.
- Wedding venue set to “Internal”: free slots stay visible, only the registry office books.
- Controlled per room — public, internal or view-only.
Parish rooms between fixed groups and open festivals
Choir, confirmation class and toddler group have fixed weekly slots as groups; for festivals and bazaars the parish hall opens as a public event. The parish office keeps an overview in the agenda and approves special requests.
- Fixed group slots (choir, confirmation class) as recurring entries.
- Parish festivals as a public event in the same calendar.
- An agenda view for the parish office, with approval for special bookings.
Many properties, one system — rights per venue
A municipality manages a community centre, a youth centre and a clubhouse across several sites. Each caretaker manages only their building; the town sees everything. Rights inherit from site to building down to the individual room — the structure is set up once.
- Site, building, room as a clean hierarchy.
- Scoped administrative rights: each caretaker only for their building.
- Conflict-free across every level — whole buildings bookable at once.
Rehearsal rooms, conflict-free — set-up and tear-down included
Tutors book rehearsal rooms themselves, but only as an invited group. Before and after each rehearsal, Civi-Cal factors in set-up and tear-down time, so two bookings never get in each other's way — the overlap is prevented technically, not merely flagged.
- Set-up and tear-down buffers per rehearsal — the next booking shifts automatically.
- Tutors as an “Invite only” group — self-service without an open door.
- Double bookings are technically impossible, not just a warning.
Don't see your venue?
Civi-Cal adapts — a public calendar, self-service requests, approvals and per-room access rights. Ready in minutes.